While the Office of the College Registrar does not initiate course substitutions or waiver petitions for students, it does process substitutions/waivers that have been approved by a counselor/faculty advisor and the Academic Dean responsible for the course or curriculum.
- Complete and approved petitions must be received in the Office of the College Registrar no later than the filing date for the Application for Graduation.
- Failure to submit completed forms within this time frame will delay certification for graduation.
- Therefore, students are encouraged to petition for course substitutions and/or waivers as early as possible.
Frequently Asked Questions
What is a course substitution?
A course substitution is a course that takes the place of a required course in a curriculum, provided the course substitution meets the content and/or spirit of the requirement. A description of the course to be substituted and how it meets the content and spirit of the requirement must be attached to the request.
What is a course waiver?
A course waiver does NOT result in the awarding of credit. A waiver means that the student does not have to take a required course in the curriculum because the Academic Dean has determined that the student already has the knowledge and skills taught in the course and would not benefit from repeating the content. Documentation of how the student has met the content and spirit of the requirement must be attached. The student may be required to make up the credits of the waived requirement, which could be met by completing an elective course of the student's choosing, or a higher level course recommended by the student's advisor.
How does one petition for a course substitution or waiver?
Students wishing to petition for a course substitution or waiver should gather sufficient documentation and justification to warrant a course substitution/waiver. In conjunction with a counselor or faculty advisor, students should then complete the petition form. If a counselor/faculty advisor approves the petition, students must then seek approval from the Academic Dean responsible for the course or curriculum.
How does one know if a petition has been approved?
If a counselor/faculty advisor is supportive of the petition, it should be directed to the appropriate Academic Dean for further consideration. Once the Academic Dean has documented his/her decision, it will be forwarded to the Office of the College Registrar. The Office of the College Registrar will then mail a copy of the petition, denoting the final decision to the student.
When will an approved course waiver appear on the academic record?
Approved waivers will appear on the academic record if, at the time of the request, the student has sufficient unused credit hours to account for the waived course. If the student does not have sufficient unused credit hours, it will be filed for future processing. Please note that a waiver granted by TCC may not serve as a waiver elsewhere.
When will an approved course substitution appear on the academic record?
If the course approved as a substitution has already been taken, the student may expect that it has been processed upon receipt of an approved petition via postal mail. If the course has not been taken, it will appear as a substitute upon enrollment of the course. In this latter case, the student will be granted permanent credit as long as the College and the student's academic department define the final grade earned as a suitable one. Note that some academic departments have more stringent requirements and that credit granted by the College may be revoked by an academic department if the grade earned is deemed unsatisfactory. Please also note that a substitution granted by TCC may not serve as a substitute elsewhere.
If an approved substitution/waiver is not appearing on the academic record, where shall one go to receive assistance?
If verification has been received by the student of an approved substitution/waiver and it is not appearing on the academic record, please contact the Office of the College Registrar.