Federal regulations require that a student receiving federal financial aid make satisfactory academic progress in accordance with the standards set by the College and the federal government. These limitations include all terms of enrollment, whether or not aid was awarded or received. Satisfactory Academic Progress (SAP) standards also apply to state aid.
Progress is measured throughout the academic program by the student’s cumulative grade point average (Qualitative) and by credits earned as a percentage of those attempted (Quantitative or Pace of Completion). In addition, students must complete their programs of study before attempting 150% of the credits required to complete the program. The College Financial Aid Office will evaluate satisfactory academic progress before aid is awarded and after grades are posted for every term, starting with the student’s first term of enrollment. Some career studies certificate programs (i.e., shorter than 16 credits in total length) are ineligible for student financial aid, but those credits will be counted toward all SAP requirements (GPA, Completion Rate, Maximum Timeframe, and Developmental Maximum) if the student later enrolls in an eligible program.
(Quantitative Standards or Pace of Completion)
Completion Rate (67% Rule):
Students must, at a minimum, receive satisfactory grades in 67% of cumulative credits attempted. This calculation is performed by dividing the cumulative total number of successfully completed credits by the cumulative total number of credits attempted. All credits attempted at the College (except audits, which must be entered as such by the class census date) are included. All credits accepted in transfer count as both attempted and successfully completed credits. This evaluation will be made prior to aid being awarded and after grades are posted at the end of each semester a student is enrolled at the College. Credits with satisfactory grades at the College are those for which a grade of A, B, C, D, S, or P is earned. Courses with a grade of F,W,U,I,R,X or XN are considered unsatisfactory for financial aid purposes and are included in this calculation. Note: Federal-student loan borrowers must meet satisfactory academic progress requirements at the point of loan certification and again prior to the disbursement of any loan proceeds.
(Quantitative Standards or Pace of Completion)
Maximum Hours (150% Rule):
In order to continue receiving financial aid, a student must complete his/her program of study before attempting 150% of the credits required for that program. Developmental and ESL course work are excluded in this calculation. Attempted credits from all enrollment periods at the College plus all accepted transfer credits are counted; whether or not the student received financial aid for those terms is of no consequence.
- Transfer Students: Credits officially accepted in transfer will be counted in determining the maximum number of allowable semester credit hours for financial aid eligibility.
- Second Degree Students: Credits earned from a first degree or certificate must be counted if the student changes programs or attempts a second degree or certificate. Depending on the circumstances, an appeal might be warranted.
- ESL and Developmental Studies: Students may receive financial aid for a maximum of 30 semester hours of Developmental Studies courses as long as the courses are required as a result of placement testing, the student is in an eligible program of study, and SAP requirements continue to be met. ESL credits are unlimited in number as long as they are taken as part of an eligible program and SAP requirements continue to be met.
Additional Considerations for Quantitative or Pace of Completion Standards
- Incomplete Grades: Courses that are assigned an incomplete grade are included in cumulative credits attempted. These cannot be used as credits earned in the progress standard until a successful grade is assigned.
- Repeated courses enable the student to achieve a higher cumulative grade point average. Students can repeat courses with financial aid until successfully completed but repeating courses adversely affects the student’s ability to meet completion rate requirements. Financial aid can be considered for successfully completed classes that are repeated to achieve a higher grade but for only one additional attempt. Only the latest attempt will count toward the cumulative grade point average.
Cumulative GPA Requirements (GPA Rule):
In order to remain eligible for financial aid consideration, students must meet minimum cumulative grade point average requirements based on a progressive scale. Only non-remedial courses with grades of A, B, C, D, F, W, and I are included in this calculation. Transfer credits are excluded. In order to graduate, a minimum curriculum grade point average of 2.0 is required.
Total Number of Credits Attempted
Minimum Cumulative GPA Requirement
Federal regulations state that students may only receive financial aid for a maximum of 30 credit hours of developmental course work. Students who wish to take developmental courses beyond the 30 credit hour maximum will not receive financial aid for those additional developmental courses.
Students are not eligible to receive financial aid for audited courses. Students who begin in a graded course and then change that course to audited status will lose financial aid eligibility for that course.
Results of Not Meeting the Standards of Satisfactory Academic Progress (SAP)
Students who do not meet the credit progression requirements (Quantitative or Pace of Completion) and/or cumulative grade point average requirements (Qualitative) will be considered to not be meeting satisfactory academic progress.
Students who fail to meet satisfactory academic progress for the first time (excluding students who have already attempted 150% of the credits required for their programs of study) will be automatically placed in a Warning Status for one (1) term and are expected to meet SAP requirements by the end of that term. Students who fail to meet satisfactory academic progress requirements at the end of the warning status term will lose their eligibility for financial aid.
Students who have successfully appealed the loss of their financial aid are placed on probation. Students on probation are eligible to receive financial aid for one (1) semester, after which they MUST be meeting all of the satisfactory academic progress standards or the requirements of an academic progress plan that was pre-approved by the College Financial Aid Office.
Financial Aid Suspension
Unless extenuating circumstances exist and an appeal is granted, a student in financial aid suspension should expect to continue classes at his or her own expense until satisfactory academic progress requirements are again met.
Students who fail to meet SAP and who choose to enroll without benefit of student financial aid may request a review of their academic records after any term in which they are enrolled without the receipt of financial aid to determine whether they have again met satisfactory academic progress standards. If the standards are met, eligibility is regained for subsequent terms of enrollment in the academic year. Students should consult their campus financial aid advisors for assistance in appealing any element of this policy or to determine how to regain eligibility for financial aid.
Under certain circumstances, students who fail to meet SAP standards and lose eligibility for financial aid can appeal the financial aid suspension. Students must clearly state what caused the suspension and must also clearly indicate what has changed that will now allow the student to succeed.
Students appealing a financial aid suspension must:
Meet with a financial aid advisor
Submit a written request for probation consideration which must clearly state what caused the suspension and must also clearly indicate what has changed that will now allow the student to succeed
Submit a copy of the student’s Degree Progress Advisement Report
Student will be required to enroll in the SDV course if it has not been successfully completed.
Only complete appeal submissions, with documentation, will be evaluated by the Financial Aid Office. The decision of the financial aid office is final.
Depending on the circumstances, the student could be required to complete additional requirements (i.e., see a career counselor or another type of counselor, meet with an advisor to develop an academic progress plan for completion, limit enrollment, etc.) before an appeal is granted. The goal is to help the student get back on track for graduation. The reasonableness of the student’s ability for improvement to again meet SAP standards and complete the student’s program of study will be carefully considered. Appeals will be approved or denied. Students who have appeals approved will be in probationary status for the coming term. During probationary status, the student must meet the conditions of the appeal as communicated to him or her by the Financial Aid Office, or the student will return to suspension. If an academic progress plan has been pre-approved by financial aid, continuing to meet the requirements of that plan will put the student back into good standing.
Appropriate circumstances to consider appealing a financial aid suspension might include:
- Evidence of substantial academic improvement
- Documented medical circumstances
- Death or serious illness of immediate family member
- Involuntary job transfer
- Military deployment
Inappropriate circumstances to consider appealing a financial aid suspension include:
- Errors in judgment involving transportation, availability of finances, academic ability, time management, etc.
- Misinterpretation or lack of knowledge of college policies and procedures
- Dissatisfaction with course content or instruction
- Lack of attendance in course(s)
- Notification of change in domicile status after the refund period
- Acceptance of employment or other activity impacting ability to attend class
- Incarceration in a civilian or military facility
If the appeal of financial aid suspension is denied, the student may appeal to the college-wide Financial Aid Management Team at a second level of appeal. Dissatisfaction or disagreement with the initial decision will not be justification, in and of itself, for further review. Additional supporting documentation is required for consideration at this second level.
Questions regarding the Satisfactory Academic Progress standards or any information contained in this document should be directed to the campus Financial Aid Office.