Veterans Standards of Progress Policy
1. Veterans Standards of Progress Policy - TCC follows the
academic policy for students developed by the Virginia Community College system.
It is educationally sound and serves the needs and purposes of the College and
its constituents. This policy applies equally to veterans. However, in order
to make explicit a few guidelines specifically applicable to students certified
for benefits from the Veterans Administration, the following procedures are
2. Selection of Curriculum - Payment only for Courses in Curriculum
- Each student receiving veterans benefits must select a curriculum leading to
a diploma, certificate, or degree. A veteran may not be paid benefits for courses
taken which are outside of his or her curriculum, except for authorized prerequisite
courses and those substituted by a division approved waiver.
- A record of course progress for all students will be maintained by instructors.
This record may include class attendance; dates of examinations; term papers
and class projects completed, along with their respective dates of submission;
grade level of performance; and other appropriate index of student achievement.
The data must be sufficiently complete to determine the termination date of
course pursuit, should a student fail to maintain satisfactory progress in
attendance or quality of work.
- A student receiving VA benefits who adds or drops courses or withdraws
from the College will be reported to the campus Veterans Affairs Office by
the Admissions and Records Office within one week of the course adjustment
- Any change in the status of a student receiving VA benefits, whether it
be a change of curriculum, reduction or increase in course load, withdrawal,
suspension, dismissal, or other type of change, will be reported to the Veterans
Administration as soon as possible, but no more than thirty calendar days
after the process has been officially completed by the Admissions and Records
- A student receiving VA benefits may remain on probation only one semester
without being reported as making unsatisfactory progress. If the student's
grade point average (GPA) is not raised above the probationary level during
the semester in which he is on probation, his unsatisfactory progress will
be reported at the end of the probationary semester. Likewise, a student placed
on suspension or academic dismissal will be reported as making unsatisfactory
- The campus Veterans Affairs Office will use curriculum check sheets to
list authorized courses in programs of study and to monitor the progress toward
graduation of students receiving benefits.
- The Admissions and Records Office will ensure that previous collegiate,
civilian or military training and experience of students receiving VA benefits
are evaluated in a timely manner. It is the student's responsibility to insure
that acceptable records are sent to the appropriate college records office
no later than the first semester of enrollment. The campus Veterans Affairs
Office will report the results of these evaluations to the Veterans Administration
as soon as possible.
- Each recipient of Department of Veterans Affairs educational benefits is
required to execute a certificate of understanding enumerating obligations
between the campus office of Veterans Affairs and the student.
3. Developmental Courses - Veteran students may receive benefits
for enrolling in developmental courses where need for those courses has been
indicated. Need for English and Math developmental courses is determined by
placement testing. In the case of science courses, need is determined by previous
4. Tutoring - Reimbursement for tutoring services in all
courses is available. Need for the tutoring and selection of the tutor are decisions
made by the instructor and the student, as is the hourly rate to be paid. A
maximum of $100.00 per month is allowed.
5. Repeating Developmental Courses - Veteran students may
receive benefits to repeat a developmental course one time if he or she has
not met all requirements of the course and if a grade of R or U is assigned.
Under certain circumstances, and if the need is documented by the appropriate
Division Chairman, the veteran may repeat a course for a second time (i.e. third
6. Repeating College Level Courses - Grades of W or F -
Veteran students may not be paid benefits for repeating any college level course
unless a W or F if assigned. If a grade of W is assigned, the veteran may be
required to repay all benefits for the semester based on the W grade unless
mitigating circumstances exist. If mitigating circumstances exist the veteran
will receive benefits to the last date of attendance. Mitigating circumstances
- Serious illness of the eligible veteran or dependent.
- Serious illness or death in the eligible veteran's or eligible dependent's
- Immediate family of financial obligations which require a change in terms,
hours, or place of employment which precludes pursuit of a course.
- Discontinuance of a course by a school.
- Active duty personnel military service, including active duty for training.
An "F" grade in a required course may be repeated one time. Under certain
circumstances and if the need is documented by the appropriate Division Chairman,
a veteran may repeat a course for a second time (i.e. third attempt).
7. Course Work Must Count Toward Graduation - Grades of W,
X, or I - Veteran students may not be paid benefits for a college level course
in which the grade received does not count to satisfy graduation requirements.
As a result, they must normally repay benefits paid to them for any college
level course in which they are awarded grades of X, W, or I unless these grades
are changed to A, B, C, D, or F. The student has a grade period of one semester
to complete the required work in a course where an I grade was awarded. He or
she will not be paid additional benefits for the course in question during the
8. Legal Liability of the College - While the veteran has
primary liability for repayment of benefits to which he/she was not entitled,
the college is secondarily liable for repayment of such benefits. Secondary
liability is created by the College's failure to submit data on student drops,
withdrawals, and satisfactory progress in a timely fashion. Submission of the
administrative withdrawal form as soon as the decision is made to assign a W
or F grade for non-attendance will greatly assist in timely reporting.
9. College Attendance Policy - All students are expected
to be present and on time at all scheduled class and laboratory meetings. Instructors
are not required to admit a student who arrives late to the classroom. A student
who adds a class or registers after the first day of classes is counted absent
from all class meetings missed. Although a student may be allowed some absences
in each semester, the student should be advised not to use these except for
emergencies. Absences have adverse effects on student achievement. The student
is responsible for determining and making up all work missed. Each instructor
is responsible for keeping a record of the student's attendance in each class.
- When a student's absences in a course equal the number of weekly class sessions
of that course, the student may be warned by the instructor that the student's
standing in that class is in danger.
- Absences in excess of twenty percent of the scheduled instructional time
for a course, including absences during the drop/add period, may be defined
as unsatisfactory attendance.
- When an instructor determines that absences constitute unsatisfactory attendance,
a Faculty Withdrawal Form may be completed and submitted to the Admissions
and Records Office. The last date of attendance must be documented. A grade
of "W" will be recorded for the first sixty percent of a course. Students
withdrawn after sixty percent will receive a grade of "F" except under mitigating
circumstances, which must be documented. A copy of this documentation must
be placed in the student's academic file. (The V.A. office suggests that faculty
members retain their grade and attendance records for at least one year.)
Health Science programs may mandate more rigorous attendance standards. Such
standards are explained in the Health Science program student handbooks. Source
"College Catalog, page 42.