Administrators are expected to understand existing policies and procedures, as well as emerging standards and perspectives, and to change their roles and practice accordingly. Administrators who were prepared for their profession may not be prepared for these new practices and roles. In working toward change, administrators need to be continually supported with professional development. Providing leadership in an institution of higher education is a complex task, and substantial resources will be required for administrators to test out new ideas, assess their effects, adjust their strategies and approaches, and assess again in an effort to effectively lead and manage.
Professional Development Resources
The results from the July 2008 membership survey suggest strong support for the Association hosting guest speakers on topics of interest to administrators (96%) and offering an administrator learning community (84%). To help provide professional development opportunities for members of the Administrative Association, the Chair has endeavored to strengthen the strategic alliances with Employee Training & Development and the LRC.
Employment Training & Development
Administrators have access to several resources to support their professional development needs. A primary resource is the Employee Training & Development section within TCC's Office of Human Resources which provides professional development and continuous learning opportunities for all college employees, consultative services for departments and divisions, and coordination of employee training offered by other departments across the college. For additional information, contact Okema Harper (Employee Training & Development Manager, Department of Human Resources, 822-1917, OHarper@tcc.edu).
Based on the strong interest cited in the July 2008 membership survey and the positive feedback from the 7 members who attended the September 15, 2008 presentation by Okema Harper, Okema has graciously offered to work with the Association in designing professional development offerings (e.g., Brown Bag sessions and training courses) that are customized to meet the unique needs and interests of TCC administrators. Furthermore, Okema is willing to design training sessions using multiple delivery methods in order to meet the time-constraints faced by administrators (Blackboard/online, face-to-face, video conference, etc.). I hope you share in my excitement about the potential for this value-added partnership between the Association and the Employee Training and Development Office. I strongly encourage all members to contact Okema if interested scheduling a special, customizable training session.
Learning Resources Centers
Administrators can support their professional development needs through the vast array of programs and services offered through the Learning Resources Centers. Many of the current resources are described on the Association's Leadership Library link, resources such as a LRC Subject Guide on Leadership, Leadership Bibliography at TCC, Professional Collections, and even a "Build Your Library Collection" which enables us to request materials that you need so they will be in the library when you need them.
This strategic alliance with LRC continued to strengthen in 2008-09 with plans to expand the LRC Subject Guide on Leadership to include topics cited in the July 2008 membership survey - issues such as mentoring, budget/strategic planning, communication, etc... (e.g., principles and practices, models, exemplars, resources). Based on membership support, and in continuation of this strategic alliance with
LRC and Employee Training and Development, the Administrative Association researched and designed an Administrator Learning Community (Book Club). This collective professional development activity, in the form of a book club, is modeled after the successful Faculty Reading Groups sponsored by the Charles Center at The College of William and Mary.
Professional Development Funds
In addition to department and Provost discretionary funds, administrators have access to at least three funding sources, which are more fully explained below: (1) Personal Professional Development Fund ["Individual Equity"], (2) Tuition Reimbursement Fund, and (3) Administrator Professional Development Fund.
Personal Professional Development Fund (PPDF) or "Individual Equity Account " $225
Every full-time administrator has access to a Personal Professional Development Fund of $225. Administrators do not need the approval of the Administrative Association to use these funds. However, administrators MUST use their $225 PPDF monies BEFORE requesting any funds from the Administrative Association. If your planned activity costs more than what you have left in your individual equity, you may use your remaining PPDF as a partial payment and apply to the Administrative Association for the remainder. Administrators may not give this money to anyone else. If any of the $225 is not used, it will not be carried over to the next year. The AIS codes for this Personal Professional Development Fund (Individual Equity) are: 10300-145003-00 (District), 10300-145003-01 (Portsmouth ), 10300-145003-02 (Virginia Beach), 10300-145003-03 (Chesapeake), and 10300-145003-04 (Norfolk). Note: Members of the Classified Association are provided $150 in their PPDF, while all faculty (Teaching, Professional, and Administrative Faculty) are provided $225.
Tuition Reimbursement Fund (TRF) $500
Every full-time employee is eligible to receive up to $500 in reimbursement for tuition. Although monies are awarded on a first-come-first-served basis, the TRF has never been fully exhausted. Administrators do not need the approval of the Administrative Association to use these funds. However, administrators seeking tuition reimbursement MUST use their $225 PPDF monies and $500 TRF monies BEFORE requesting additional tuition reimbursement from the Administrative Association. If your tuition costs more than what you have left in your Tuition Reimbursement Fund and PPDF, you may use your remaining TRF and PPDF as a partial payment and apply to the Administrative Association for the remainder. If any of the $500 is not used, it will not be carried over to the next year. To begin the process of accessing the TRF, submit the following to Okema Harper (Employee Training & Development Manager, Department of Human Resources, 822-1917, OHarper@tcc.edu):
(1) Completed HR 78 - Professional Development Request [This will eventually require approval from your supervisor, Human Resources, Business Office, and the President or her designee.]
(2) Completed HR 79 - Professional Development Plan [This should be signed by the employee, supervisor, and Executive Staff/Provost. A new HR 79 is completed each academic year.] The AIS codes for the Tuition Reimbursement Fund are the SAME as the Personal Professional Development Fund (Individual Equity).
Administrator Professional Development Fund (APDF) The Administrative Association strategically allocates a significant portion of its annual budget toward funding the individual training needs of its constituents. The TCC Administrative Association's APDF monies may be used for the following activities: (1)
Administrators may be eligible to receive APDF monies AFTER EXHAUSTING his/her annual individual equity and tuition reimbursement funds ($225 and $500, respectively). If these funds have NOT been exhausted, these amounts will be deducted from the total amount of requested funds.
Administrators may seek APDF monies by submitting the online Administrator Professional Development Funding Request Form during an open application period/window. The Administrative Association currently has not established a maximum amount to be requested.
Priority in the dispersal of funds will be given to active members, those who have not received ADPF in previous years, and for activities that provide value-added benefits to the applicant, college, and/or profession. The AIS code for the Administrator Professional Development Fund is: 10300-145019-00.
Recap for the 2009-10 Fiscal Year
The professional development funds were dispersed via a three-week open application period. Nine (9) members submitted 11 separate applications using the online Administrator Professional Development Funding Request Form during the open application period which began at 8:00 AM on Monday August 17, 2009 and ending at 5:00 PM on Friday September 4, 2009. The Association Chair screened the applications and determined that increasing the cap from 50% to 84% was sufficient funding to enable all applicants to accept the award as well as support the Administrator Book Club. On September 14, 2009, the Association Chair shared this information with the Executive Committee. All members of the Executive Committee that responded to the Chair's request for feedback supported the funding plan. The Association Chair announced the final list of funding recipients and amounts awarded on September 16, 2009. Note, applicants agreed to submit a brief report and make a short presentation on the outcome of the activity to the Administrative Association. Applicants also agreed to provide timely notification to the Chair of any changes, and a copy of the reimbursement/travel forms. In all, $12,410 was requested, of which $8,237.24 was awarded in Administrator Professional Development Funds. As in previous years, these awards will enable individual administrators to enroll in graduate courses and attend national conferences...and allow members to travel as far away as Chicago, Nashville and Seattle. Without reservation, the funded activities will yield substantial value-added benefits, so congratulations to the award recipients.
Information for the 2012-13 Fiscal Year
The online form must be submitted by August 10 at 5:00 PM.
Online Request Form Click on this link to access the online APDF Request Form.