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Constituent Groups

President’s Advisory and Planning Council Subcommittee

Minutes (on intranet)

Governance Timeline

  • Fall Convocation Week:  Each governance committee will schedule a session to orient new members.
  • September 15: By September 15, all committees will have received their charges, and the committee chairs will report those charges to the President’s Advisory and Planning Council.  If a committee fails to receive a charge from the appropriate executive staff member, by September 15th, the President’s Advisory and Planning Council chair will report this to the Executive Staff.
  • October 1: By October 1, the President’s Advisory and Planning Council chair will consolidate all committee charges and ensure they are published on the web.
  • January 31:  By January 31, all governance committees will create a brief mid-year update to present to the President’s Advisory and Planning Council as well as the appropriate executive staff person.  The President’s Advisory and Planning Council chair will consolidate these reports and publish them to the web.  Constituent Groups are encouraged to submit a mid-year update as well.
  • February 15: Governance information brochure sent to TCC_ALL.
  • March 15: By March 15 of each year, each governance committee chair must send the President’s Advisory and Planning Council chair a list of membership openings. 
  • March 15: On March 15 of each year, the chair of the President’s Advisory and Planning Council must send out a TCC_ALL email to call on volunteers for all committee openings.  This email should include a brief description of each committee’s responsibilities and the chairs’ contact information. 
  • March 15 : On or before March 15, or as soon as possible thereafter, all governance committees will hold their elections for general membership per the election procedures. Constituent groups are encouraged to do likewise.
  • April 15:  By April 15 of each year, each governance committee chair must have completed membership elections and must submit a complete roster of members for the upcoming year to the President’s Advisory and Planning Council.
  • May 1: By May 1 of each year, governance committee chairs must send a list of new officers for the upcoming year to the President’s Advisory and Planning Council. This will mean that governance committees will need to meet in a timely fashion.  If a committee fails to report new officers to the President’s Advisory and Planning Council, the PAPC chair will contact the committee members, solicit volunteers for officers, and hold electronic elections if necessary. By May 1 of each year, each committee must present an annual report of activities, accomplishments, goals, and recommendations to the College President, the appropriate member of the Executive Staff, and the President’s Advisory and Planning Council.
  • May 15: By May 15 of each year, the President’s Advisory and Planning Council must meet to hold elections for the upcoming year.

 

 

 

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