Virginia Beach Campus
Teaching & Learning Technology Roundtable
October 11th, 2007

Approved Minutes

The VB campus TLTR came to its first meeting of the academic year 1:30 in the LRC's room B-201. Those in attendance were:

Bob Ford, Scott Wade, Gerry Liette, Maureen Cahill, Chris Cartwright, Bill Harlow, David Hodge, Kathy Maalouf, Michelle Marits, John Zwick, Michelle Barnes, Quintin Bullock, Jim Roberts, Mike Williams

The departure of Sadie Hastings left the Chair and Recorder positions both to Jim Roberts. The meeting opened with the Chair extending an offer to anyone interested in assuming either one of those posts to step forward. The offer still stands!

The Chair introduced Mike Williams, AVP for Academic Technology. The agenda provided the wrong email address for Dr. Williams: Mike's correct email address is tcwillx@tcc.edu or cmwilliams@tcc.edu telephone: 822-1913

Meeting Time & Place

In response to the short notice that the Chair provided for this meeting, Maureen Cahill pointed out the need for regularly scheduled meeting times for the VB TLTR. The Chair will examine room availability and announce future meetings at least 2 weeks in advance, preferably (but not necessarily) at regularly scheduled times. Meetings will be scheduled to avoid conflict with Faculty Senate (campus or college-wide) meetings provided that the Faculty Senate will remain committed to regularly scheduled meeting times that are announced well in advance.

TLTR Membership & Voting

The TLTR (Teaching and Learning Technology Roundtable) is the campus version of the TLTC governance committee. Membership in the TLTR is dynamic and includes faculty, staff, and administrators. Those who attend the meetings are eligible to vote. Historically, we have voted only on representation to the TLTC and on approving or disapproving small (< $500) hardware and software requests by faculty, staff, or administrators. Our only budget is for satisfying these requests and is administered by Mike Williams. Some background on the history, philosophy and organization of the TLTR concept and movement is provided at http://www.tcc.edu/welcome/collegeadmin/gov/tltc/tltr/Whatltr.htm

TCC's campus TLTRs are responsible to the TCC Governance system for electing a chair and one other representative (co-chair). These two elected representatives from each campus TLTR will be voting members of the college TLTC governance committee.

According to TCC's governance website at http://www.tcc.edu/welcome/collegeadmin/gov/struc.htm#talwt , the purpose of the Teaching & Learning with Technology Committee (TLTC) is to address the teaching and learning issues brought on by changes in information technology, to enable faculty and staff to share ideas and address concerns and needs related to the integration of technology into instruction and professional work, and to provide communication among faculty who are using technology in the classroom. The TLTC reports through the Vice President for Academic and Student Affairs.

Membership and by-laws of the campus TLTRs is the domain of the individual campuses. Membership of the TLTC seems outdated now that the college has reorganized and set up the Department of Educational Technology. Officially:

Vice President for Information Systems (ex officio)
The TLTR chairs and co-chairs from each campus
The College-wide TLTR Coordinator
One counselor elected college wide
One librarian elected college wide
One classified employee elected from Office of Information Systems
Associate Dean for Distributed Teaching, Learning, and Services (ex officio)
One student appointed by the SGA Federation

This committee is allowed up to three people appointed as directed by the PAPC and, if necessary, the PAPC is directed to use the appointments to ensure that each campus has at least one representative on the committee.

TLTR & TLTC Websites and Their Use

The TLTC and TLTR websites are badly in need of an update. Their condition is due to several challenges common to all college governance committees. Challenges include discerning who has rights to edit these sights, obtaining web authoring software, knowing how to use web authoring software, and knowing how to post. These challenges will be addressed with a proposal currently under development. This proposal, "Reinvigorating Governance Communication", will address several barriers to more effective use of governance websites and propose that the President's Advisory and Planning Council provide encouragement and assistance in posting governance committee minutes to already-established sites.

The TLTC endorses greater use of governance websites to increase college awareness of what is happening within governance and to minimize the duplication of effort that tends to characterize the lack of a common hub for information on current events and initiatives.
Sites Created for TLTR Minutes

Sites (folders) have been created to allow the posting of each campus TLTR's minutes to the web. For the VB campus, the site is located at http://www.tcc.edu/welcome/collegeadmin/gov/tltc/vbtltr/minutes.htm
For the Chesapeake Campus at http://www.tcc.edu/welcome/collegeadmin/gov/tltc/chestltr/minutes.htm
For the Norfolk Campus at http://www.tcc.edu/welcome/collegeadmin/gov/tltc/norfolktltr/minutes.htm and for the Portsmouth Campus at http://www.tcc.edu/welcome/collegeadmin/gov/tltc/portstltr/minutes.htm
The TLTC is already in the process of revising its website.

Review of Hardware and Software Destined for the TLTR Lab, room B-207

Although a list of hardware and software requests was compiled last spring, months passed before the arrival of AVP Williams, and the prices and features of many requested items have changed. For this reason, we will start the process anew. Maureen Cahill and Jim Roberts have agreed to develop a process to solicit requests of VB campus personnel.

Classroom response systems are among the items that have been requested, but little is known of their precise capabilities. Information about the capabilities of each of the leading products was requested. Jim Roberts will assemble that information and report on it at the next VB TLTR meeting…or sooner.

Since MP3/4 players, classroom response systems, and perhaps other equipment to be checked out by faculty will be among the requests for the TLTR Lab, it will be necessary for Educational Technology (ET) to develop check-out policies, procedures, and an authorized contact person for each campus Batten Lab.

Emergent Software Requests

Obtaining special request software (that costs less than $500) has been more difficult than it needed to be in the past when accountability for following thru with purchases was lacking. Now we have ET, AVP Mike Williams, new procedures, new rules, and clear accountability.

On October 11th, for the first time ever, a budget for emergent software requests was provided to the VB TLTR in writing: $15,000. It applies to individual requests for software that was not included in the standard image for faculty-issued computers. The process of obtaining that software and tracking the budget will rely upon individual faculty members emailing their respective TLTR Campus Chairs, who will simply forward the request to AVP Williams. AVP Williams accepts accountability for tracking the budget and providing a reasonable timeline to installation (by OIS technicians).

Testing Centers Web Request Process

Directors of all four campus testing centers have been very responsive to faculty requests for one standardized form that will be used by faculty requesting any (or all) testing centers host an academic test. This is very important to faculty teaching online or hybrid sections and our students, who live all over the area served by TCC.

A form has been developed and submitted to the TLTC for discussion. It will be reviewed at the next VB TLTR meeting. The eventual goal is to streamline the process further by creating a web-based form that will provide all of the information requested by the standardized form, then creating a website where faculty can go to request testing center services very conveniently. It may also enable tracking of services requested.

Faculty Evaluation of Services

Various requests for some form of tracking faculty satisfaction with the services that we rely upon have surfaced. These requests are consistent with a movement toward a learning college where a culture of evidence -supported by data- replaces a culture of anecdote. Faculty now rely upon a number of different services to teach effectively, including:
a. LRC
b. Blackboard
c. Email
d. Testing centers
e. Helpdesk/technical support
f. Training (web authoring tools)
g. Classroom Technology (Audio visual)
Suggestions of this sort are not motivated so much by discontent, but rather by the need to identify priorities on which we may focus our efforts at improvement. The VB TLTR may examine this issue in future meetings.

Next VB TLTR Meeting

Our November meeting is tentatively scheduled for the second week of November. The date and time are as yet undetermined since we are hoping to include a vendor demonstration (or two) for a leading classroom response system. A campus-wide email later this month will confirm the date and time. If you want to attend VB Campus TLTR meetings and have a strong preference for (or aversion to) a particular day of the week or time, please email Jim Roberts with that information. Please do the same if you have an issue or topic to place on our next meeting's agenda. Thanks for your participation!


Submitted for Approval at the November VB TLTR meeting by
Jim Roberts, VB Campus TLTR Chair jroberts@tcc.edu