ATC Facilities Use Request Form

Guidelines and Procedures for Non-College Use of Facilities

Use of TCC facilities for activities or events is subject to the provisions of TCC Policies and the following guidelines:

• Priority affiliated of users use for with all 5 TCC work days’ facilities is notice for or as college otherwise business. provided TCC by reserves mutual the agreement. prerogative to cancel any use by non-college
• Approved use is confined to the immediate proximity of the “Designated Location” only.
• Users are required to supervise all activities and adhere to all federal, state, and local laws in addition to TCC policies. Gambling, smoking, and consumption of alcoholic beverages, except in accordance with TCC Policy 1301, is prohibited.
• Non-college affiliated users will be charged space use fees and/or direct costs as stipulated in TCC Policies..

Procedures for requesting facilities use follow:

• Complete and submit this form to the campus provost for the desired campus location above or the Vice President for Workforce Solutions for space at the college’s Suffolk location.
• Requests must be received by no later than ten (10) working days prior to the scheduled event in order to be processed and considered for approval. Any request requiring resources (e.g., audiovisual services) must be received at least 30 days in advance. Modifications to the VCCS Facilities Use Agreement may require 30 days for legal review/approval.
• Once approved, all non-college affiliated users will be required to complete the standard VCCS Facilities Use Agreement.
• All non-college affiliated users, except other state agencies and local government entities, must provide a Certificate of Insurance as delineated in the VCCS Facilities Use Agreement.
• All user fees must be paid in full. Reservations will not be confirmed until all fees are paid. The college reserves the prerogative to assess fees to cover additional services requested but not outlined herein.
• An approved copy of this form, the Facilities User Agreement, and reciept for payment of the fees must be presented upon request at the event location.

Applicant Information

*TCC reserves the prerogative to require proof of non-profit status.

Event Information

*Approval required per TCC Policy 1301 before event confirmation

Space and Setup Requirements

Terms and Conditions

The applicant agrees to:

• Comply with all provisions of the Facilities Use Agreement, including the indemnification and insurance requirements.
• Provide direct supervision of all activities and adhere to all federal, state, and local laws in addition to the relevant TCC policies.
• Restrict the activities of the event to the authorized space and its immediate proximity.
• Obtain college approval for any event promotional materials in advance of their use.
• Comply with the instructions of the college’s officers and security staff.