New Mailing Request

Tidewater Community College produces a wide variety of mail each year. Our goal is to provide the necessary printed materials and mailings in an efficient, cost-effective manner.

While you might drop in a couple pieces of external mail from time-to-time, TCC maintains a bulk mailing service for mailings over 500 pieces. This mail service is offered free of charge and coordinated in partnership with our design services.

NOTE: The Marketing Department communicates regularly with prospective and current students. Requests are evaluated to ensure they are consistent with these ongoing communications.

This mailing contract allows you to:

• Save on postage costs by taking advantage of lower, bulk mail rates
• Print products like envelopes, letterhead, and approved artwork quickly and efficiently
• Access services like stuffing, addressing and variable data for your mailings

In order to take advantage of these free, convenient services, there are a few things we need from you. You’ll be asked to provide:

• A mailing list
  • The mailing list must be in an Excel document.
  • The list should have the following fields available by column: Title, First Name, Last Name, Street Address, City, Zip.
• Approved artwork or copy
  • If Visual Communications has designed your piece we will have it in our files.
  • If you would like to have a letter printed, please provide the final, approved copy for your piece.
• A desired mail date
  • Planning ahead is important. Start early to ensure we can help you meet your deadlines.

Mail house services generally take 1-2 weeks from receipt of materials and mailing list to the final mail “drop” into the mailbox.

If your piece requires design from Visual Communications, you’ll need to open a job at least 30 days in advance of your mail drop deadline to ensure adequate scheduling time.

Once complete, request will be sent to the mail house and you will receive a delivery timeline.